Step 1: Open the Plan a Meeting Feature 

From the Calendar folder, open the Actions menu and select Plan a Meeting. This opens the Plan a Meeting window. 

 

 

 

 

 

Step 2: Enter the Attendees

Enter the names of the attendees in the All Attendees list. Click Type Attendee Name Here and enter the first person's name. Continue entering names on each line, as many as you need. 

 

 

 

Step 3: Set a Date

Click the Meeting Start Time drop-down arrow and choose a date and time for the meeting. Use the Meeting End Time drop-down arrows to specify an end time for the meeting. 

 

 

 

Step 4: .Or Drag a Time

Alternatively, you can drag the green bar in the schedule area to set a start time for the meeting and drag the red bar to set an end time. (It's difficult to distinguish the colours on some monitors; just remember the bar to the left of the time increment starts the time and the bar to the right sets an end time.) 

 

 

 

Step 5: Fill In Meeting Details

When you have finished planning the meeting attendees and times, click the Make Meeting button. This opens the Meeting window, which resembles the Appointment form. Refine the meeting details as needed. 

 

 

 

Step 6: Send the Invitations

When you have finished filling out the meeting details, click Send to send email invitations to the attendees. Click the Close button to exit the Meeting window.