Step 1: Select the Text  

Type the text you want to include in your AutoText entry (for example, Human Resources Department) and apply any formatting you want. 

 

Step 2: Choose the AutoText Command 

Open the Insert menu and select AutoText, New. 

 

 

 

Step 3: Enter a Name 

In the Create AutoText dialog box, type a name for the entry in the Please Name Your AutoText Entry box (such as Human Resources or use the default suggestion) and choose OK. Although AutoText names can be more than one word long, you're better off using a name or abbreviation that's short and memorable. 

 

Step 4: Insert AutoText 

The next time you're ready to use the entry, click your document where you want the entry inserted and type the first few letters of an AutoText entry's name. As you type, an AutoComplete tip containing the name may appear next to the characters you typed. If you press Enter, the AutoText entry is inserted at the location. 

 

Step 5: Open the AutoText Tab 

You can also choose which AutoText entry you want to use by opening the Insert menu and selecting AutoText, AutoText. This opens the AutoCorrect dialog box with the AutoText tab displayed. 

 

 

Step 6: Choose an Entry 

On the list of AutoText categories, point to the category where your entry is stored and click the name of the entry. Click the Insert button, and the entry is pasted into your document.